Bookkeeping Excellence: New 2025 Regulations for the Customs and Excise Sector
- January 15, 2025
- Posted by: Administrator
- Category: Tax Updates

Bookkeeping plays a vital role in ensuring transparency and accountability within the customs and excise sector. On December 13, 2024, the Ministry of Finance (MoF) issued Regulation (PMK) Number 104 of 2024 regarding the Guidelines for Bookkeeping in the Customs and Excise Sector. This regulation supersedes PMK Number 197/PMK.04/2016 and introduces several key changes aimed at improving financial management within the sector. The primary objective is to align with advancements in electronic systems, facilitate financial data collection, and refine the procedures for conducting and requesting bookkeeping in customs and excise activities.
Key Provisions of PMK Number 104 of 2024
PMK Number 104 outlines several important guidelines that are essential for ensuring effective bookkeeping practices in the customs and excise sector. The regulation mandates bookkeeping for various entities and individuals engaged in customs and excise activities, including Importers, Exporters, Customs Service Providers, and others. Notably, those who are granted Excise Exemption Facilities or have a specific Excise Goods Business Identification Number (NPPBKC) are now required to maintain proper bookkeeping. This ensures that all parties involved in the importation, distribution, or handling of excise goods are keeping accurate and compliant financial records.
Exemptions from Bookkeeping Requirements
While bookkeeping is mandatory for most entities in the customs and excise sector, PMK Number 104 of 2024 does provide exemptions. Small-scale manufacturers, small-scale distributors holding a Taxpayer Identification Number (NPWP) for Excise Goods Entrepreneurs, and Retail Business Operators requiring an NPWP for Excise Goods Entrepreneurs are not required to maintain full bookkeeping. Instead, these entities are only obligated to keep records. This distinction between bookkeeping and record-keeping is important, as it helps alleviate the administrative burden for smaller businesses while still ensuring they remain accountable in their financial practices.
Bookkeeping Requirements in Indonesia
One of the core provisions of the new regulation is the specific requirement that bookkeeping must be conducted within Indonesia and in compliance with local standards. Bookkeeping must be done using Latin letters, Arabic numerals, and the Indonesian Rupiah (IDR) currency, or in a foreign currency and language as authorized by the Minister of Finance. This ensures that financial records are standardized and can be easily understood by the authorities and other relevant stakeholders. It also reflects the country’s effort to modernize financial reporting while maintaining its national language and currency at the core of bookkeeping practices.
Annual Financial Statements and Compliance
Another important aspect of PMK Number 104 is the requirement for entities to summarize their bookkeeping into financial statements that must be prepared and presented annually. These financial statements must comply with the applicable financial accounting standards in Indonesia. This provision ensures that businesses involved in customs and excise activities maintain transparent and accurate records of their financial transactions. The financial statements should be submitted on paper or electronically and must be signed by the authorized individual responsible for their preparation. By implementing this annual financial reporting requirement, the regulation aims to foster better financial discipline and accountability in the sector.
Penalties for Non-Compliance
The regulation introduces significant penalties for parties that fail to comply with the bookkeeping requirements. This includes a failure to prepare proper bookkeeping or retain financial records for up to 10 years. Such entities could face consequences such as suspension of their customs access or freezing of their Excise Goods Entrepreneur ID number (NPPBKC). These penalties are designed to ensure that entities involved in customs and excise activities adhere to the new bookkeeping rules, maintaining the integrity of financial reporting within the sector. The Ministry of Finance has placed a strong emphasis on compliance, with the threat of service blockages and other sanctions to discourage non-compliance.
Request for Financial Reports and Reporting Deadlines
A notable change in the new regulation is the special provision regarding the “Request for Financial Reports.” Under this provision, the Directorate General of Customs and Excise (DGCE) has the right to request financial report information from relevant technical units, institutions, or other information platforms. This could include asking businesses to submit their financial reports for review. The regulation outlines a strict deadline of seven working days for the submission of financial reports, with consequences if the deadline is missed. Should an entity fail to submit the requested report within this timeframe, the DGCE may initiate a “services blocking process.” This process includes issuing warning letters, which could eventually result in the suspension of customs access and the freezing of the NPPBKC, depending on the severity and timeliness of the failure.
Implementation and Enforcement
PMK Number 104 of 2024 became effective on December 19, 2024. As the regulation introduces stricter requirements for bookkeeping, it is essential that businesses in the customs and excise sector begin implementing the necessary changes to comply with the new guidelines. This includes ensuring that financial records are maintained correctly, preparing annual financial statements, and being prepared for the DGCE’s potential requests for financial reports. The enforcement of these regulations will help to modernize and streamline customs and excise operations in Indonesia, ensuring that the sector is aligned with global standards of financial reporting and transparency.
Conclusion
PMK Number 104 of 2024 brings about significant changes in the way bookkeeping is conducted in the customs and excise sector. By expanding the scope of bookkeeping requirements and implementing strict penalties for non-compliance, the regulation seeks to improve financial management, increase transparency, and enhance the overall efficiency of the sector. For businesses involved in customs and excise activities, understanding and adhering to these new regulations will be essential for continued operation and growth in Indonesia’s increasingly digitized and regulated market.